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Purchase orders ​

Write POs to your vendors with confidence. Track receive-by, partial receipts, and per-PO landed cost in one place.

The spreadsheet problem ​

The typical PO workflow at a growing reseller looks like this: somebody opens a Google Sheet titled "POs - 2026 - active". They type a row for every purchase order. They paste a row of line items below it. They email a PDF to the vendor. Then they wait — and wait — and wait. Three weeks later half the order arrives. They cross out the line items that came in and update a different spreadsheet titled "On hand". They forget to update the first one. Two months later they place a duplicate order because the first sheet says "open" and nobody is sure.

This is how shrinkage hides. This is how overstock builds up. This is how a $30,000 PO turns into $2,400 of mystery write-offs because nobody can reconcile what was ordered, what was received, and what actually got listed. And when somebody asks "what's our real cost on SKU XYZ?" — including the freight, including the broker fees, including the customs — there isn't an answer. There's a guess.

What Rilk does ​

Every PO is a structured document with line items, costs, receive-by dates, payment terms, and a status that updates as units arrive. Partial receipts are first-class — you can receive five of twenty on Tuesday and the rest on Friday without breaking anything.

  • Full PO lifecycle from draft, to sent, to in-transit, to partially received, to fully received, to closed — with timestamps at every stage.
  • Partial-receipt tracking so you can split shipments without splitting the PO. Each unit knows which PO it came from and what it cost.
  • Dropship POs for orders that ship vendor-direct to your customer. The customer-facing order and the vendor PO stay linked.
  • Per-PO landed cost that adds freight, broker fees, and any additional charges across the line items by volume, weight, or share — your call.
  • Vendor performance reporting so you can see at a glance which vendors hit their receive-by dates and which slip every time.
  • Payment terms structured, not free-text — net-30, deposit/balance splits, immediate payment, custom — so AP forecasting actually works.

How it changes your day ​

Before: You'd open the "active POs" tab, scroll for the open ones, cross-reference with your accounting tool for what's been paid, then check email for "we just shipped" notifications. Receiving inventory meant printing the PO, ticking off line items by hand, and re-entering everything into the inventory sheet that evening. Every PO took ninety minutes of admin time over its lifecycle.

After: You write the PO directly in Rilk, hit send, and the vendor gets a clean PDF. When the shipment arrives, your warehouse team opens the PO on a phone, scans the boxes, and the line items tick off in real time. Costs allocate to each unit automatically. Ninety minutes of admin per PO drops to about ten.

Before: A customer ordered a specialty item that always shipped vendor-direct. You'd manually email the vendor with the customer address, copy the tracking number into the customer order when it eventually came back, and pray nothing got lost in the chain. About one in fifteen dropships went missing — sometimes never delivered, sometimes delivered to the wrong address.

After: The dropship PO links to the customer order the moment you create it. Vendor sees the address. Tracking flows back automatically when they ship. If something goes wrong, you can see exactly which PO is tied to which customer order with one click.

What's included ​

  • Structured POs with line items, costs, dates, payment terms, and vendor contact info
  • Partial-receipt support with line-item-level tracking
  • Dropship POs linked to customer orders
  • Per-PO landed cost allocation (by weight, by volume, or by line value)
  • Vendor profiles with payment terms, default lead times, and contact info
  • Vendor performance reporting (on-time receive rate, cost variance, return rate)
  • PDF export ready to email to your vendor
  • Multi-currency support for international vendors
  • Receive-by alerts so nothing slips through the cracks

Importing from overseas factories? ​

If you're ordering from manufacturers in China, Vietnam, India, or elsewhere with deposit/balance terms, multi-month lead times, and customs releases as a tracked stage — see Manufacturer & import. It's a richer workflow built specifically for that flow.

Works with ​

Get started ​

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