Create a purchase order and receive stock

One flow from raising a PO to stock on the shelf — vendor and costs going out, units and serials coming in.

What this does

Buying stock is two moments: placing the order and receiving what shows up. Rilk keeps both on the same purchase order, so the costs you agreed to and the units you actually received never drift apart — and everything you receive lands as costed, located, sellable stock.

The point: no separate ordering sheet and receiving sheet to reconcile later. One PO carries the order through to the shelf.

Create the order

Start on Purchase Orders → New. Add the vendor you're buying from, then add each item, quantity, and unit cost. Save, and you have a purchase order you can send to the vendor and track — a clear record of what's on the way and what it will cost.

Receive the stock

When the shipment arrives, open the PO and go to its Receiving tab. Here you receive units against what you ordered, into the specific bins where they'll live, so every item has a real location the moment it's on hand. Where a product is serialized, capture the serial numbers as you go, so each unit is traceable from arrival onward.

You can receive in parts — a partial delivery today, the rest when it lands — and the PO tracks received-versus-ordered so you always know what's still outstanding.

What you'll end up with

• Stock on the shelf, in real bin locations, ready to pick and sell.
• Accurate landed cost behind every unit, so profit is based on what it truly cost.
• Serial numbers captured at receipt for full traceability.
• A purchase order that shows exactly what was ordered, received, and still outstanding.

TIP

Set up your bins and warehouse locations first, so received units have somewhere to land. See the Warehouse overview.

Do it in Rilk

The fastest way to learn this is with a real order in front of you. Sign in, open Purchase Orders, and choose Get Support → Guides — Rilk walks you through creating and receiving a PO step by step, right on the page.

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Related

• Purchase orders overview — the whole buying-and-receiving picture.
• Warehouse overview — bins and locations for received stock.
• Products overview — the catalog your PO items come from.
• Reporting overview — watch landed cost flow into per-unit profit.